Memphis Foundation attaches great importance to the protection of your personal data. In this Privacy policy we want to provide clear and transparent information about how we handle personal data.
We do everything to ensure your privacy and therefore handle personal data with care. Memphis Foundation complies with applicable laws and regulations in all cases, including the General Data Protection Regulation. This implies that we at least:
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Process your personal data in accordance with the purpose for which it was provided, these purposes and type of personal data are described in this Privacy policy;
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Processing of your personal data is limited to only those data that are at least necessary for the purposes for which they are processed;
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Ask for your explicit permission if we need it for the processing of your personal data; Have taken appropriate technical and organizational measures to ensure the security of your personal data;
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Do not transfer personal data to other parties, unless this is necessary for the purposes for which they were provided;
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Being aware of your rights regarding your personal data, wanting to point this out to you and respect it.
As Memphis Foundation we are responsible for the processing of your personal data. If after reading our Privacy policy, or in a more general sense, you have questions about this or want to contact us, you can do so via the contact details at the bottom of this document.
Processing of personal data of customers or suppliers
Personal data of customers or suppliers are processed by Memphis Foundation for the following purpose (s):
- Administrative purpose;
- Communication about the assignment and / or invitations;
- Executing or issuing an assignment.
The basis for this personal data is:
The agreed assignment; For the above objective (s), Memphis Foundation may request the following personal data from you:
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First Name;
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Insertion;
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Last name;
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(Business) Telephone number;
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(Business email address;
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Sex;
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Company;
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Bank account number
Your personal data is stored by Memphis Foundation for the above-mentioned processing (s) for the period:
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During the term of the agreement and then only in the financial administration for a maximum of 7 years.
Processing of personal data of prospect, stakeholder / lobby contacts and / or interested person
Personal data of prospects, stakeholder / lobby contacts and / or interested parties are processed by Memphis Foundation for the following purpose (s):
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Provision of information in the form of newsletters and / or targeted contacts.
The basis for this personal data is:
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Oral permission, issuing of business card and / or via link on LinkedIn;
For the above objective (s), Memphis Foundation may request the following personal data from you:
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First Name;
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Insertion;
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Last name;
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Telephone number;
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E-mail address.
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Company / organisation Memphis Foundation
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Website
Your personal data is stored by Memphis Foundation for the above-mentioned processing (s) for the period:
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During the period that people are seen as prospects, stakeholder / lobby contacts and / or interested parties.
Processing of personal data of employees
Personal data of employees is processed by Memphis Foundation for the following purpose (s):
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Implement the employment contract.
The basis for this personal data is:
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The employment contract.
For the above objective (s), Memphis Foundation may request the following personal data from you:
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First Name;
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Insertion;
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Last name;
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Telephone number;
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E-mail address;
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Date of birth;
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Marital status;
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Salary details;
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Copy ID;
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BSN number;
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Bank details;
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An Undesirable Behaviour Statement;
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A medical certificate issued by the Tropen Advies Centrum;
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First name, last name, address, telephone number and email address of two contact persons
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Passport photo for the website;
Your personal data is stored by Memphis Foundation for the above-mentioned processing (s) for the period:
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During the period that you have a contract and then only in the financial administration for a maximum of 7 years.
Processing of personal data of board members
Personal data of employees is processed by Memphis Foundation for the following purpose (s):
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Implementing legal duties.
The basis for this personal data is:
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The acceptance of a management position.
For the above objective (s), Memphis Foundation may request the following personal data from you:
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First Name;
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Insertion;
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Last name;
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Telephone number;
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E-mail address;
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Date of birth;
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Birthplace;
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Copy ID;
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BSN number;
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Bank details;
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(Passport) photo for the website.
Your personal data is stored by Memphis Foundation for the above-mentioned processing (s) for the period:
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During the period that they hold a management position and subsequently for a maximum of three months.
Distribution to third parties
We may provide the information that you provide to us to third parties if this is necessary for the purposes described above.
For example, we use a third party for:
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Taking care of the internet environment of the AVG program;
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Taking care of the (financial) administration;
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Recording relationship data
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Taking care of the salary administration
We never pass on personal data to other parties with whom we have not concluded a processing agreement. We naturally make the necessary arrangements with these parties (processors) to guarantee the security of your personal data. Furthermore, we will not provide the information provided by you to other parties, unless this is legally required and permitted. An example of this is that the police requests (personal) data from us in the context of an investigation. In such a case we must cooperate and are therefore obliged to provide this information. We can also share personal data with third parties if you give us written permission for this.
Within the EU
We do not provide personal data to parties based outside the EU.
Minors
We only process personal data of minors (persons younger than 16 years of age) if written permission has been given by the parent, guardian or legal representative.
Retention period
Memphis Foundation does not store personal data for longer than necessary for the purpose for which it was provided or is required by law.
Security
We have taken appropriate technical and organizational measures to protect your personal data against unlawful processing, for example, we have taken the following measures;
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All persons who can access your data on behalf of Memphis Foundation are bound by confidentiality.
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We use a username and password policy on all our systems;
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We pseudonymize and take care of the encryption of personal data if there is reason to do so;
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We make backups of the personal data in order to be able to restore it in the event of physical or technical incidents;
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We regularly test and evaluate our measures;
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Our employees have been informed about the importance of protecting personal data.
Rights regarding your dataYou have the right to inspect, rectify or delete the personal data that we have received from you. You can also object to the processing of your personal data (or part of it) by us or by one of our processors. You also have the right to have the data provided by you transferred by us to yourself or by order of you directly to another party. We may ask you to provide proof of identity before we can respond to the aforementioned requests.
If we are allowed to process your personal data on the basis of your permission, you always have the right to withdraw this permission.
Complaints
If you have a complaint about the processing of your personal data, we ask you to contact us directly about this. If we cannot find a solution with you, we will of course find this very annoying. You always have the right to submit a complaint to the Data Protection Authority, which is the supervisory authority in the field of privacy protection.
Ask
If you have any questions or comments as a result of our Privacy Statement, please contact us!
